Location: Mayfield NSW
TEMP - PERM for the right person
Pay Rate: $40/hour (includes casual loading) + Super
Hours: Monday to Friday | 8:00am – 4:30pm
Start Date: ASAP
We are currently seeking an experienced and highly organised Onboarding & Logistics Coordinator to join a fast-paced operations team based in Mayfield.
This position will play a key role in coordinating onboarding, mobilisation, compliance, travel, training, and workforce logistics for personnel across multiple projects.
Key Responsibilities
- Coordinate all onboarding processes including Right-To-Work documentation and background/reference checks
- Prepare onboarding packs, employment documentation, and mobilisation paperwork
- Schedule and coordinate onboarding activities for new employees
- Ensure all onboarding paperwork and compliance requirements are completed accurately and on time
- Assist new hires with completion of forms, inductions, IT setup, and onboarding systems
- Coordinate and book medicals, training, and competency requirements
- Arrange flights, accommodation, and travel logistics
- Assist with visa processing for foreign labour across Australian and international projects
- Maintain and update key resource tracking sheets and personnel records
- Manage crew lists and mobilisation/pay matrices
- Populate and issue Letters of Offer and engagement documentation
- Liaise with management, supervisors, branch staff, and employees regarding personnel mobilisation and onboarding requirements
- Provide general administrative and office support as required
- Previous experience in onboarding, mobilisation, workforce coordination, recruitment support, or logistics administration
- Strong understanding of onboarding compliance and employee documentation processes
- Excellent organisational skills with the ability to manage multiple priorities
- Strong attention to detail and ability to work autonomously
- High level interpersonal and communication skills
- Experience working with multiple onboarding systems and stakeholders
- Strong computer skills including Microsoft Excel, Word, and Outlook
- Experience within labour hire, mining, engineering, construction, or shutdown environments highly regarded
- Experience using Pegasus, Damstra, and/or Rapid Global onboarding systems highly desirable
- Immediate start available
- Stable Monday to Friday hours
- Supportive team environment
- Opportunity to work within a busy project-focused environment
- Competitive hourly rate
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion
