Location: Adelaide, SA / DIDO Site Location
Employment Type: Full-Time
About the Role
We are seeking a motivated and organised Administration Assistant to support our teams mining operations team. This entry-level role is ideal for someone with strong Microsoft Office skills, excellent attention to detail, and a proactive attitude.
Working within a fast-paced mining environment, you will provide administrative support to site and management teams, assist with presentations and reporting, coordinate meetings and travel arrangements, and help ensure the smooth day-to-day operation of the office.
This role offers an excellent opportunity to gain experience within the resources sector while developing a broad range of administrative and operational support skills.
Key Responsibilities
- Create and format PowerPoint presentations, reports, and business documents.
- Manage calendars and schedule meetings for management and site personnel.
- Coordinate meeting invitations and meeting room bookings.
- Raise and track purchase orders and assist with invoice processing.
- Assist with employee onboarding, inductions, and documentation.
- Book travel and accommodation for DIDO personnel as required.
- Maintain accurate electronic filing systems and records.
- Prepare meeting agendas, minutes, and action logs.
- Order stationery, PPE, kitchen supplies, and other site consumables.
- Liaise with suppliers, contractors, and internal stakeholders.
- Support document control and compliance administration activities.
- Monitor office supplies and maintain shared office and kitchen areas.
- Provide general administrative support to site and corporate teams.
Essential
- Strong Microsoft Office skills, particularly PowerPoint, Word, Outlook, and Excel.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High level of attention to detail.
- Ability to manage multiple priorities in a busy environment.
- Professional, positive, and customer-focused approach.
- Current Driver's Licence.
- Previous administration, reception, or office support experience.
- Exposure to mining, construction, engineering, or industrial environments.
- Experience with purchase orders and invoice processing.
- Experience using Microsoft Teams and SharePoint.
- Understanding of site-based or FIFO/DIDO operations.
- Positive and enthusiastic attitude.
- Reliable and dependable.
- Strong team player.
- Willingness to assist with a broad range of administrative duties.
- Adaptable and capable of working autonomously.
- Eager to learn and develop within the mining industry.
- Entry into the mining and resources sector.
- Supportive and collaborative team environment.
- Career development opportunities.
- Exposure to a wide range of business and operational functions.
- Ongoing training and mentoring.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.
