This is a contract role and will be based at Bayswater power station starting asap and running till Nov 2026.
What you’ll be doing:
- Managing the coordination of business meetings and cadence for the team ensuring discipline to the cadence by all team members
- Facilitating lead team meetings, managing tasks, data and actions ensuring a high level of administrative support across the maintenance and outages team
- Providing support and input into the establishment of key contract reporting, governance, and compliance measures
- Partnering and supporting the business contract owners to ensure consistent record keeping, governance, compliance and application of procurement policies and vendor management standards
- Reviewing and understanding contract agreement documentation relating to contractor’s progress payments to ensure that claims are paid in accordance with the terms and conditions of the contract
- Validating and identifying any discrepancies within contractor invoices and supporting documentation. Liaise between approval manager, vendors, accounts payable and procurement where discrepancies cause escalation
- Coordinating and supporting system processes for vendor and worker onboarding
- Ensuring timely and accurate cost processing (accruals, service entry completion, cost centre and time confirmation reconciliations)
- Obtaining the relevant approvals from maintenance supervisors and managers for processing payments
About You
With strong communications skills and the ability to collaborate across a range of stakeholders you will bring a high degree of professionalism and commercial integrity.
What you’ll bring to the table:
- Certificate III in Business Administration (or equivalent)
- A solid understanding of procurement, accounts payable, contract governance and works management processes and requirements
- Proficient in Excel, Word, PowerPoint, Teams and Power BI
- High level of SAP knowledge
- Exceptional attention to detail
- Ability to work both autonomously and as part of team
- Effective time management and ability to prioritise your workload
- Assist with activities and projects according to approved CAPEX and OPEX budgets
- Escalation of issues to the required authority level as required
- Manage PO’s and concur expenditures within limits of authority
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.
