Department Secretary

12‑Month Assignment | Perth Operations Centre
$54–$64 per hour + super | Flexible hours | 3–5 days per week

We are currently seeking an experienced Department Secretary to join a Tier 1 mining organisation on a 12‑month assignment. This role provides the opportunity to support a high‑performing leadership team within the Perth Operations Centre, with genuine flexibility on start/finish times and the option to work 3, 4 or 5 days per week.

About the Role Reporting to the Department Manager, the Department Secretary provides high‑level administrative support across the leadership team. This position plays a key role in coordinating meetings, travel, reporting, and ensuring smooth day‑to‑day departmental operations.

Key Responsibilities

• Provide administrative and secretarial support to the Manager and broader leadership team
• Manage calendars, travel arrangements, meeting bookings and workshop coordination
• Assist with procurement, purchase orders, credit card reconciliations and invoice processing
• Coordinate events such as service awards, team functions and onsite visits
• Support business improvement initiatives and department projects
• Act as a key liaison point for internal and external stakeholders
• Prepare documentation, communications and presentation materials
• Assist with safety cards, passes, onboarding tasks and compliance requirements
• Support VIP visits and high‑level meetings as required

About You

• Minimum 5+ years’ experience in a senior administrative, EA/PA, or secretarial role
• Background supporting senior leaders in a large, fast‑paced organisation (mining desirable)
• Strong organisational skills with the ability to prioritise effectively
• High attention to detail and a proactive, solutions‑focused mindset
• Excellent communication skills and the ability to build strong working relationships
• Proficient with Microsoft Outlook, Word, Excel and PowerPoint

What’s on Offer

• $54–$64 per hour + super(depending on experience)
• 12‑month contract with potential for extension
• Flexible working hours (early/late start options)
• Work 3, 4 or 5 days per week
• Join a globally recognised Tier 1 mining company
• Supportive team environment and strong onboarding

How to Apply If you’re an experienced, organised and professional Department Secretary looking for your next long‑term assignment, we’d love to hear from you.
Click Apply Now or contact Konrad for a confidential discussion.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.