Project (Site) Administrator

Project (Site) Administrator

Location: Drive-In Drive-Out (DIDO) – Perth, Western Australia
Roster Options: 5:2 or 14:7
Duration: Approx. 12 months, with potential 6-month extension
Accommodation: Site camp
Remote Work Context: DIDO (employee to provide own transport)
Reports To: Project Manager

About the Role:

We are assisting a mining client seeking an experienced Project (Site) Administrator to support their Major Projects Execution Team. This role is ideal for someone high-energy, resilient, and organised — with a knack for Excel and a calm head under pressure.
You'll provide key administrative support to ensure the smooth operation of a major construction project on-site. This role suits someone comfortable working in a compliance-heavy, brownfields-style environment.

Key Responsibilities (include but not limited to):

• Maintain accurate team rosters, track leave, and log hours for internal personnel.
• Keep updated records of contractor resourcing, including hours worked and any absences.
• Assist with onboarding for new staff and contractors — including organising equipment, inductions, vehicles, PPE, and documentation.
• Support site purchasing via SAP (or similar), and assist with cost tracking in collaboration with the project team.
• Manage travel, accommodation bookings, and training coordination.
• Maintain office supplies, PPE stock, and organise replenishment as needed.
• Handle general admin tasks such as document formatting, filing, meeting minutes, agendas, and reporting.
• Track and schedule vehicle servicing and log weekly kilometres.
• Liaise with IT for any access or connectivity issues.
• Support end-of-month reporting and timesheet validations.
• Assist with contract admin and procurement support.
• Ensure safety-related documentation and admin are kept up to date.

• Proven experience in an administrative role, preferably in mining, construction, or project-based environments.
• Strong proficiency with Microsoft Office (especially Excel — formulas, logs, tracking sheets).
• SAP experience is a plus, but not essential.
• Strong attention to detail and organisational skills.
• Able to prioritise and manage multiple tasks in a fast-paced environment.
• Confident communicator who can work autonomously and within a team.
• Ability to work well under pressure and deal with competing priorities.

• Competitive hourly rate.
• Flexible roster options (5:2 or 14:7).
• Camp accommodation provided.
• Opportunity to work on a high-profile, long-term project.
• Supportive team environment with hands-on leadership.
• Exposure to a wide variety of project functions and stakeholders.
• Career-building experience within the mining and resources sector.