Logistics Administration Officer

Logistics Administration / Allocations / Relief Officer
Location: Teralba Lake Maquarie
Hours: 40 hours per week
Work options: Flexible — start early and finish early, or work standard hours (8:00 a.m. – 4:00 p.m.)

The client is seeking an experienced and professional individual to join their Logistics Team as a Logistics Administration / Allocations / Relief Officer based at their Teralba Quarry.

Reporting to the Territory Sales Manager, you will be responsible for supporting the Logistics and Compliance functions across the client’s quarry operations. This role plays a key part in ensuring compliance, operational efficiency, and effective communication between the Quarry Team, Risk Management, Customer Service Centre, Concrete Plant Operations, and the Sales Team.
Safety and compliance are central to the client’s operations, and the successful candidate will uphold the company’s high standards in these areas.

Key Responsibilities

• Audit drivers’ run sheets and logbooks in Netcorp to meet compliance requirements.
• Identify and report any breaches for review and action in line with Chain of Responsibility (CoR) and NHVR regulations.
• Debrief driver run sheets daily to ensure any operational or compliance issues are raised and resolved.
• Maintain accurate records for BFM, Mass, and Maintenance accreditations.
• Ensure Vehicle Condition Reports are current and complete.
• Support a safe work system and contribute to continuous safety improvement.
• Monitor equipment utilisation and prepare regular performance reports.
• Provide relief coverage for weighbridge operations as required.
• Schedule and allocate local and intrastate transport work.
• Provide coverage and support to the Lead Allocator.
• Manage cartage rate administration and updates.
• Assist with project work, sales administration, and end-of-month reporting.
• Maintain Rapid compliance inductions and ensure contractor compliance requirements are met.

About You

• Minimum 1 year’s experience in a similar logistics or administrative role.
• Experience in Chain of Responsibility and compliance record keeping.
• Professional, motivated, and highly organised, with strong attention to detail.
• Excellent communication and time management skills.
• Ability to edit and proofread documentation accurately.
• Intermediate computer skills, with proficiency in Microsoft Office applications.
• Understanding of weighbridge operations and local allocations will be highly regarded.
• Available for one Saturday per month (penalty rates apply).

Why Join the Client The client is committed to maintaining the highest standards of safety, compliance, and operational excellence.
You’ll be part of a supportive team that values professionalism, initiative, and continuous improvement across all aspects of their business.
Additional Requirements Successful candidates will be required to complete a pre-employment medical, including drug and alcohol screening.