Executive Assistant

Chandler Macleod is seeking a proactive and experienced APS5 Executive Assistant for a full-time position with our Canberra-based client. This opportunity is open to candidates pursuing a Section 26 transfer. The ideal candidate will provide seamless administrative assistance to senior officers, ensuring the smooth running of their offices and effective management of their priorities.

Key Responsibilities

• Manage multiple officers’ emails, calendars, and appointment scheduling, including briefing requests and follow-up actions.
• Prepare meeting materials such as agendas, minutes, briefs, and correspondence, tracking tasks to ensure timely completion.
• Maintain and update office records and systems using tools like Microsoft Office, SAP, PDMS, and TRIM.
• Conduct research and analysis to assist in projects, operations, and administrative tasks.
• Coordinate domestic and international travel arrangements, including visa processing, travel itineraries, and expense reconciliation.
• Handle sensitive information with tact and discretion, ensuring confidentiality at all times.
• Collaborate across departments to facilitate communication and achieve shared objectives.
• Support administrative coordination units and adapt to changing priorities as required.

About You

• You have proven experience as an Executive Assistant or in a similar administrative role, capable of working independently under general direction.
• Your organisational skills are outstanding, with the ability to multitask, prioritise, and adapt quickly to changing demands.
• You are personable, approachable, and excel at building positive relationships with a broad range of stakeholders.
• You thrive in busy environments, maintaining professionalism and confidentiality at all times.
• You possess excellent communication skills, both written and verbal, and can handle complex or sensitive information with discretion.
• Experience working with government agencies and familiarity with electronic file systems (like SAP and TRIM) is highly desirable.
• You hold a current Australian Government Negative Vetting Level 1 (NV1) security clearance.

Why Apply?
This is a unique opportunity to contribute to a respected government department while enhancing your skills in a dynamic and supportive environment. If you’re organised, adaptable, and committed to delivering exceptional administrative support, we would love to hear from you.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.