Contract Administrator / PA – Tender & Site Support

Job Title: Contract Administrator / PA – Tender & Site Support
Location: Muswellbrook, NSW
Employment Type: Temporary (12 months), Full-time preferred, Part-time (minimum 3 days/week) considered


About the Company
We are a growing Australian-owned resources company with exciting projects in the Hunter Valley. The company is committed to transitioning to a low-carbon economy, employing underground mining methods, focusing on metallurgical coal, developing large-scale renewable energy projects, and rehabilitating previously mined areas for sustainable activities including renewables and agriculture.

Role Overview
We are seeking an experienced Contract Administrator / Personal Assistant to support tendering processes and on-site operations. This hands-on role involves coordinating site inspections, trades, and personnel, as well as assisting with tender documentation. Familiarity with TenderLink is highly desirable.

Key Responsibilities

• Coordinate site inspections, trades, contractors, and personnel to ensure smooth operations.
• Assist in the preparation, review, and submission of tender documents.
• Maintain accurate and organised contract and tender records.
• Track tender deadlines, submissions, and follow-ups.
• Liaise with internal teams and external stakeholders for information gathering.
• Provide general administrative support to the contracts and tender team.

• Proven experience in administrative or PA roles, ideally with tender support.
• Proficient with TenderLink or similar tendering platforms.
• Strong organisational and time-management skills, able to manage competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in documentation.
• Ability to work independently and collaboratively within a team.

• Previous experience in admin/PA roles with exposure to contracts or tendering preferred.
• Experience coordinating site inspections, trades, and personnel.
• Certificate III/IV in Business Administration, Contract Management, or similar is advantageous.

• Temporary role – 12 months.
• Full-time preferred, but 3-day part-time minimum considered.
• On-site role in Muswellbrook, NSW.

• Hands-on experience in tendering and contract administration.
• Professional, supportive, and collaborative work environment.
• Opportunity to work on high-profile projects and gain valuable industry experience.