APS4 Executive Assistant

We’re currently looking for a proactive and detail-oriented APS4 Executive Assistant to join a busy government department in Canberra. This is a 12-month full time, temporary contract, with the possibility of extension, starting in mid-February. You'll work alongside high-performing senior leaders within a fast-paced environment, providing essential administrative and executive support. If you enjoy organising complex schedules, communicating with diverse stakeholders, and thrive in a role that requires discretion and emotional intelligence, this could be the perfect opportunity for you.

Key Responsibilities:

• Provide high-quality administrative support to senior executives and the wider division
• Manage calendars, coordinate meetings, and organise workflows to ensure smooth daily operations
• Assist with research, analysis, and preparing advice or reports for internal and external stakeholders
• Use your knowledge of department procedures to make sound decisions within predefined guidelines
• Communicate professionally and effectively with colleagues and stakeholders at all levels
• Maintain record management systems to ensure accurate and accessible data

About You We're looking for someone who combines professionalism with a friendly, solutions-focused approach. The ideal candidate will bring a mix of solid experience and personal qualities that make them stand out:

• Previous experience in an executive assistant or similar administrative role, ideally within government or complex organisations
• Excellent organisational skills with the ability to prioritise tasks efficiently
• Strong written and verbal communication skills
• Knowledge of record management systems and administrative procedures
• Demonstrated reliability, integrity, and a high level of personal motivation
• Ability to work collaboratively in a team, while also delivering independently
• Proactive approach, with the capacity to adapt to changing priorities and solve problems as they arise

Why Apply?
This role offers the chance to work in an impactful government department, supporting important work that benefits the community. You'll gain experience in a well-respected organisation while enjoying a supportive team environment. 

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.