Administrative Assistant

Administration Officer – Procurement Support
Location: Newcastle CBD, NSW
Hours: 8:00am–4:30pm, Monday to Friday (1 WFH day available after 6-week review)
Contract: Temporary with potential to go permanent
Pay Rate:$40/hour + super
Start: Immediate, if possible
We’re looking for a reliable and detail-focused Administration Officer to support procurement activities and keep vendor processes running smoothly. This role is perfect for someone who enjoys structured work, can juggle competing tasks, and communicates confidently across teams.

About the Role
You’ll provide essential administrative and procurement support, including:

• Managing vendor onboarding and maintaining accurate vendor records
• Assisting with purchasing activities, including converting approved requisitions into purchase orders
• Maintaining documentation, managing shared inboxes, and completing general admin duties
• Performing data entry, preparing reports, and supporting the team with ad hoc tasks
• Building strong working relationships with internal stakeholders to ensure smooth operations

What You’ll Bring

• Previous experience in general administration or purchasing support
• Strong attention to detail, organisation, and task prioritisation
• Clear and confident written and verbal communication
• Competence with standard office software (SAP experience beneficial but not essential)
• Ability to work independently and as part of a collaborative team

Why Join Us?

• Supportive, established, and collaborative team
• Opportunity to gain hands-on experience in procurement and vendor management
• Temp role with real potential to transition to permanent

How to Apply
Submit your resume and a brief cover letter outlining your relevant experience.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.