Admin Assistant / EA

Location: Melbourne, VIC
Pay Rate:$400 + Super

Are you highly organised with a knack for managing multiple priorities? We’re seeking an Administration Officer / EA to provide exceptional support to a senior leadership team. This role is perfect for someone who thrives in a fast-paced environment and enjoys delivering high-quality administrative coordination.

Key Responsibilities

• Organise and prepare routine data entry, records management, billing, and reporting across various matters.
• Process, escalate, and resolve enquiries promptly.
• Coordinate documents including minutes, reports, and correspondence.
• Liaise with internal and external stakeholders to resolve enquiries, reconciliations, and administration matters.
• Review and ensure compliance with business support and administration policies.
• Maintain records management databases, map business processes, and recommend improvements.
• Administer contract management and billing requirements.
• Identify and implement continuous improvement initiatives.
• Support general administration tasks for the Metering SLT, including:
  • Coordinating meetings and preparing agendas.
  • Minuting meetings and following up on actions.
  • Updating registers and developing newsletters.
  • Preparing town hall packs and reviewing documents/emails.

• Advanced computer literacy in Microsoft Office and related systems.
• Strong organisational skills with the ability to manage varied activities.
• Excellent interpersonal and communication skills (written and verbal).
• Analytical, problem-solving, and decision-making capabilities.
• Proven ability to maintain confidentiality and handle sensitive material.
• Experience in billing and payment processes.
• Desirable: Certificate IV in Business Administration or equivalent experience.