Accounts Payable Triage Officer

Accounts Payable Triage Officer
Location: Melbourne, VIC
Employment Type: Full-time hours, 4-month short term
Salary Range: VPS Grade 3

About the Role:
Join a Victorian Government department delivering some of the state’s biggest infrastructure projects. We are seeking a detail-oriented and proactive Accounts Payable Triage Officer to support the finance team in ensuring accurate and timely processing of financial transactions.
This short-term role involves managing the invoicing triage process, liaising with stakeholders, and contributing to continuous improvement initiatives.

Key Accountabilities

• Prepare and process financial transactions (invoicing) in compliance with policies and procedures within Accounts Payable.
• Manage the Triage email inbox and administer invoicing triage within Oracle Cloud and associated processes to ensure timely payment.
• Ensure appropriate accounting and tax treatment of financial transactions while maintaining data integrity.
• Communicate effectively with external stakeholders (suppliers) to address non-compliance with policies, procedures, and tax treatments.
• Collaborate with finance teams to deliver accounts advice, support, education, and communication of accounts payable processes and controls.
• Respond efficiently to internal and external inquiries and manage ServiceNow requests promptly.

Key Selection Criteria

• Data Literacy: Ability to analyse accounts payable data, generate descriptive statistics, and create data visualisations using advanced Excel functions (formulas, pivot tables, charts).
• Critical Thinking & Problem Solving: Resolve issues using policy/process guidelines and escalate appropriately with relevant information and ideas.
• Influence & Persuasion: Use logical persuasion supported by facts and examples to influence outcomes.
• Innovation & Continuous Improvement: Contribute ideas to improve work effectiveness and maintain quality under time pressure.
• Stakeholder Management: Respond promptly to client needs, keep stakeholders informed, and take responsibility for resolving issues.

Additional Requirements

• Demonstrated experience with ERP systems (Oracle or similar) and reporting tools, particularly in accounts payable functions.
• Proven experience in providing specialist accounts support services.
• Strong attention to detail in reviewing financial transactions.
• A relevant tertiary qualification is highly regarded.
• Government experience is desirable.

Eligibility & Conditions

• Applicants must have full working rights.
• Victorian Public Service voluntary departure package restrictions apply.
• Pre-employment checks include National Police Record Check, qualification verification, and 100-point identity check.
• Occupational health and safety requirements may include driving, travel, desk-based work, manual handling, and PPE use.

Apply Now if this sounds like you!

Note: Only shortlisted candidates will be contacted.  

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.