Records Office (Equivalent Level 3)

Records Officer - Federal Government Client
Length of Contract:    3 months, Possibility of extension, up to 12 months in total
Location:   Villawood NSW
Notice Period:   Immediate / 2 weeks          
Planned Leave:   Yes/No
Work Authorisation:  Australian Citizen
Security Clearance:  must be able to obtain a baseline clearance  
 
About UsOur Federal Government client is dedicated to honouring Australia’s commitment to our veteran and defence service community. They support those who have served in war, conflict, and peacetime through care, compensation, commemoration, income support, and defence services. With an annual budget of nearly $12 billion, our client is a dynamic policy and service delivery agency focused on enhancing the self-sufficiency, quality of life, financial wellbeing, and community recognition for our veterans.
Our client fosters a diverse, inclusive, and respectful workplace where everyone is empowered to reach their potential. They welcome applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and those from culturally and linguistically diverse communities. Join a rewarding career with flexible work options, a generous starting salary, and supportive learning and development opportunities.
The OpportunityJoin the Records Operations team within the Records and Information Management Section! As a Records Officer, you’ll play a vital role in ensuring the seamless management of both physical and digital records. This is a unique opportunity to contribute to preserving Australia’s veteran legacy while working in a collaborative and inclusive team environment.
Your RoleAs a Records Officer, you will:

• Digitise departmental records on demand and deliver within agreed timeframes.
• Access and digitise records from the National Archives of Australia (NAA) and private storage partners.
• Prepare physical and digital documentation for transfer to the NAA.
• Conduct quality control checks and rectify errors in digitisation processes.
• Create spreadsheets and checksums for digital transfers.
• Transcribe old consignment lists and assist with group mailbox management.
• Handle physical tasks, including moving boxes and files (up to 10kg) and assisting with pallet and consignment transfers.
• Contribute to projects as directed by the team leader and management.

Note: This role is office-based, and flexible working arrangements are not available.
Our Ideal CandidateWe’re looking for a motivated individual with:

• A high level of attention to detail and self-drive.
• The ability to work effectively in a team environment.
• Strong organisational skills to plan and prioritise tasks aligned with team goals.
• Functional expertise in records management, with the ability to make informed decisions.
• Experience conducting basic research, analysis, and quality control activities.
• Excellent communication skills to liaise with internal and external stakeholders.
• Comfort with manual handling tasks, including moving boxes and files.

Desirable:  Previous experience in records management or knowledge of NAA Preservation standards is advantageous.
Why Join Our Federal Government Client?

• Be part of an inclusive, diverse, and supportive workplace.
• Enjoy a generous starting salary and excellent work conditions.
• Access learning and development opportunities to grow your career.
• Contribute to meaningful work that supports Australia’s veterans.

Eligibility

• Applicants must be Australian citizens.
• A pre-engagement check is required before an official offer of employment.

Apply Now!Ready to make a difference? Join our Federal Government client’s Records Operations team and contribute to preserving the legacy of Australia’s veterans. For more information about our commitment to diversity and inclusion, visit our workforce diversity page.
Applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and those from culturally and linguistically diverse backgrounds are strongly encouraged.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.