Maintenance Administrative Coordinator

Our client AGL are seeking a dedicated and detail-oriented Maintenance Administrative Coordinator to join them at AGL Macquarie in the Hunter Valley region. In this contract role, you will be responsible for developing and maintaining relationships that support key maintenance responsibilities and priorities. You will also play a crucial role in ensuring the timely and accurate payment of contractor payment claims. This role will start asap and run till mid 2026.

Key Responsibilities:

• Support and input into the establishment of key contract reporting, governance, and compliance measures.
• Partner and support business contract owners to ensure consistent record keeping, governance, compliance, and application of  procurement policies and vendor management standards.
• Review and understand contract agreement documentation relating to contractor’s progress payments to ensure claims are paid in accordance with the terms and conditions of the contract as agreed with the vendor.
• Validate and identify any discrepancies within contractor invoices and supporting documentation. Obtain relevant approvals from maintenance supervisors and managers. Liaise between approval manager, vendors, accounts payable, and procurement where discrepancies cause escalation.
• Coordinate and support system processes for vendor and worker onboarding.
• Ensure timely and accurate cost processing (accruals, service entry completion, cost centre and time confirmation reconciliations).
• Act as a subject matter expert and contact point for internal and external stakeholders to provide support, problem-solving guidance, and training in accounts payable, procurement, time confirmation, works management, and Fieldglass processes and systems.
• Identify key process improvement opportunities and review processes with procurement, accounts payable, and vendors to streamline end-to-end activities.

Qualifications and Skills:

• Certificate III in Business Administration (or equivalent).
• Strong communication and stakeholder management skills.
• A solid understanding of procurement, accounts payable, contract governance, and works management processes and requirements.
• Proficient in Excel.
• High level of SAP knowledge.
• Exceptional attention to detail.
• Ability to work autonomously and as part of a team, effectively manage time, and prioritize workload.
• Proactive approach.
• High degree of professionalism and commercial integrity in dealings with team members and business partners.

To submit your CV please click APPLY NOW and follow the prompts.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.