Executive Secretariat

Executive Secretariat Officer
Location: Melbourne, VIC
Contract: Full time hours,   ASAP start-mid August 
Rate:  $60p/h+super 
Hybrid Work Available: 3 days onsite, 2 WFH

Join a high-profile integrity agency supporting executive governance committees at the heart of public accountability.
We're seeking an experienced Executive Secretariat Officer to provide high-level administrative and secretariat support to key governance committees,
This role is pivotal in coordinating meetings, managing committee documentation, and maintaining compliance with governance.

Key Responsibilities:

• Coordinate and support committee meetings (online and in-person)
• Prepare agendas, format and distribute papers, take minutes and manage actions
• Administer the Convene board portal and train users as needed
• Maintain records, monitor secretariat inboxes, and manage registers (COI/DOPI)
• Assist with risk, integrity, and governance reporting functions

About You:

• Experienced in secretariat or executive support within government or complex environments
• Strong attention to detail, organisational skills, and ability to manage sensitive information
• Comfortable with online systems and collaborative, cross-functional work
• A team player who brings flexibility, stakeholder focus, and a continuous improvement mindset
• Must hold or be willing to obtain a national police check 

Make a meaningful impact through governance excellence and stakeholder engagement.

Apply now.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.