Executive Assistant

We are seeking a highly capable and professional Executive Assistant to provide high-level administrative support to our clients Executive Management Team. This is an initial three-month temporary position, with the possibility of extension based on business needs.

This role is ideal for a proactive, detail-oriented individual who thrives in a dynamic environment and brings strong organisational, communication, and stakeholder engagement skills. You will play a key role in ensuring the Executive Team is informed, prepared, and supported across a wide range of responsibilities.

Key Responsibilities

• Provide high-quality administrative and executive support to the CEO and Executive Team
• Draft, review, and coordinate professional communications, reports, and presentations
• Conduct research and compile information to assist decision-making
• Prepare agendas and take minutes for internal and external meetings
• Liaise effectively with a broad range of stakeholders, including staff, clients, Board members, contractors, and external partners
• Assist in the planning and coordination of organisational events and key projects
• Manage scheduling, correspondence, and follow-ups on behalf of the Executive Team
• Coordinate internal input for projects, reports, and external submissions
• Support the implementation of IT system integrations and related initiatives
• Ensure strict confidentiality, discretion, and professionalism in all matters

About You

• Demonstrated experience supporting executive-level leaders in a fast-paced environment
• Exceptional organisational and time management skills, with the ability to prioritise effectively
• Strong written and verbal communication skills
• High level of discretion, maturity, and judgment
• Competence in handling sensitive matters with confidentiality and professionalism
• Proficient in Microsoft Office and comfortable learning new systems
• Able to build rapport with a wide range of stakeholders while maintaining a professional and courteous manner
• Calm under pressure, solutions-focused, and adaptable

Whats on  Offer

• A dynamic and collaborative team environment
• The opportunity to contribute meaningfully to executive operations
• Exposure to a wide range of strategic and operational functions
• A supportive and inclusive workplace culture

If you're an experienced Executive Assistant looking for a short-term opportunity to work closely with a senior leadership team and contribute to meaningful organisational outcomes, we welcome your application  Apply now via the link, or call Jo Ellerman on (02)66919106 to find out more