Admin / Personal Assistant

Position: Personal Assistant
Rate: $40/hour + Super
Type: Contract – 6 Months (with possible extension)
Location: Remote/Hybrid (Brisbane Based)
Reports To: Executive Assistant / Executive Team

We are seeking a highly organised, detail-oriented, and proactive Junior Administrative / Personal Assistant to support our clients Executive Assistant and executive leadership team. This is an excellent opportunity to gain exposure to executive-level operations within a global organisation.
 
Key Responsibilities

• Calendar and meeting coordination, including scheduling and logistics
• Monitor and manage communications (email and phone), ensuring timely and professional responses
• Assist with preparing and formatting reports, presentations, and internal documents
• Support travel arrangements including flight bookings, accommodation, and itineraries
• Help with reconciliation and submission of monthly team expense reports
• Maintain digital filing systems for efficient document retrieval
• Organise virtual meetings, prepare agendas, and take accurate minutes
• Assist in managing project timelines and ensuring task completion
• Provide support in the planning and coordination of internal events and meetings

 
About You

• Minimum 5 years of experience in administrative support, preferably at the manager or executive level
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong verbal and written communication skills
• Excellent organisational and multitasking abilities
• High attention to detail and a proactive problem-solving mindset
• Professional and reliable, with the ability to handle sensitive information confidentially

 
If you're ready to step into a dynamic role that offers both challenge and growth, we want to hear from you. Apply now to join the team.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.