Job Details
  • Reference382758A_1635824799
  • LocationCanberra
  • Job TypeContract
  • Postedabout 1 month ago
  • ConsultantTony Crymes

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4 Strategic Development Officer on a contract for 6 months with potential extension.

About the Role:

The Strategic Development Support Officer supports a small executive team responsible for the coordination of strategic development activities for the Mental Health and Wellbeing Services Division.

The Strategic Development Support Officer position is responsible for providing administrative, secretariat, coordination and project support for all activities of the Strategic Development team; as well as support to the broader Division as required; working in an agile manner.

The occupant of this position will collaborate with all 4 branches of the Division, Divisional executive and operational support staff, other relevant business areas, other government departments and agencies, and external stakeholders and providers; to support positive outcomes for veterans, their families, and the Division.

This role involves exercising sound judgement under supervision and applying creative and innovative approaches to ensure highly quality administrative efficiencies and outputs in executive and project support and service delivery. The occupant will receive professional guidance from Strategic Development team members and the Divisional Executive Coordination Unit.

Duties & Responsibilities:

  • Under supervision, contribute to the Strategic Development program of works to support high quality mental health service delivery; including but not limited to, timely administrative, secretariat, coordination and project support. This includes:
    • Calendar and mailbox management using MS Outlook and Teams, including prioritising executive time and drawing attention to matters of priority.
    • Coordinating and managing requests for information, and monitoring clearance and actioning of documentation and correspondence within specified timeframes.
    • Overseeing organisational record keeping for the team, including using CM9 (TRIM) and the Parliamentary Document Management System (PDMS) electronic record management systems.
    • Coordinating meetings and consultation activities with internal and external stakeholders; including videoconference scheduling, invitations, instructions and secretariat support.
    • Booking and reconciling travel activities as required.
    • Supporting procurement activities, including contract documentation and financial administration.
    • Providing administrative support for the development of project documentation (including spreadsheets, flowcharts and data), advice, briefings, papers, submissions and correspondence for use in both internal and external decision-making forums.
    • Other support for team and Division members, projects and strategic development activities as required.
  • Support effective working relationships with internal and external stakeholders to achieve team, Division and Departmental goals and business priorities as part of the Commonwealth Government's broader business; by anticipating and responding to stakeholder and business needs.
  • Support an environment that encourages a willingness to adopt participative workplace practices in line with policies of Workplace Health and Safety, Workplace Diversity and the Australian Public Service values, Employment Principles and the APS Code of Conduct.

Skills & Experience:

  • Demonstrated experience in an Administrative Support, Project Support, Operations Coordination, Executive Assistant or similar role.
  • Strong attention to detail, administrative and secretariat skills, time management skills, and ability to effectively manage competing priorities with guidance.
  • Well-developed written and oral communication skills, including stakeholder engagement ability.
  • Experience using record management systems (CM9 and PDMS), or ability to acquire expertise quickly.
  • Extensive experience in the use of Microsoft Office applications including Word, Excel, Outlook and PowerPoint; as well as advanced word processing skills.
  • Previous experience with the Australian Public Service will be considered highly.
  • An understanding of mental health services, the Australian Defence Force and the veteran community (including families) is desirable, but not essential.

JOB CAPABILITES:

To be successful in this role, applicants will:

  • Require a high level of integrity and possess the ability to exercise sound judgement; including a high degree of initiative and discretion in dealing with confidential and sensitive business matters.
  • Establish strong working relationships and deliver a high standard of customer service and stakeholder engagement.
  • Work collaboratively with others and build productive relationships to achieve effective results within specified timeframes in a busy, fast paced environment.
  • Demonstrate capability in line with the APS Integrated Leadership System (ILS) and Work Level Standards at the APS 4 level.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Tony Crymes on 02 6268 9716 or email Tony.Crymes@chandlermacleod.com for further discussion.