Job Details
  • Reference375432A_1622975241
  • LocationCanberra
  • Job TypeContract
  • Posted15 days ago
  • ConsultantLeanne Porter

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS6 Senior Corporate Support Officer on a contract for 12 months.

Position Overview

Senior Corporate Support Officers provide high-level administrative and operational support to business teams which may include a mix of finance, human resource, property, information technology and other corporate activities.

Working under the limited direction of senior staff, they exercise initiative and judgment in the interpretation of policy and in the application of practices and procedures. They may manage a team of staff and are responsible for managing individual and team performance. The role may involve contributing to strategic planning, program and/or project management, as well as resource management and business improvement practices relevant to the work area.

Duties & Responsibilities:

  • provide administrative support to the team and/or work area
  • manage a team of staff, set work direction, and monitor and allocate workload, including developing work plans
  • support and mentor staff, including coaching and training to build knowledge and capability
  • work in consultation with local leaders, and coordinate learning and development activities to build staff capability
  • provide accurate specialist advice and assistance to stakeholders in an area of expertise
  • undertake and monitor financial administration of the work area's cost centres and projects, including budgets, monitoring, forecasting and accruals
  • facilitate the payment of invoices, receipts of goods and reconciliation of financial data
  • contribute to policy review including the development of new policies and guidelines
  • coordinate work area responses to requests for information about local operations and corporate reporting requests
  • assist in the coordination and flow of communications and internal messaging within local work area and/or division
  • provide high level executive support including travel arrangements, diary and appointments, and secretariat support
  • understand, monitor and ensure compliance in work area with established agency procedures and relevant frameworks
  • manage and coordinate the provision of building property services, accommodation, security services, petty cash management, asset control and equipment maintenance, stocktaking and liaise with service providers
  • contribute to the implementation of corporate initiatives including changes to governance arrangements, legislation and new agency procedures
  • coordinate and manage local work area procurement, service agreements and assist with contract administration
  • develop and support stakeholder relationships, and represent the team or work area in relevant committees and forums
  • prepare draft correspondence, divisional communications and internal messaging, reports, briefing papers and other corporate documents
  • prepare periodic reports, incorporating the completion of end of month journal processing
  • prepare relevant human resource reporting and coordinate recruitment, staff movements, staff rosters and schedules
  • assist and support ad-hoc project activities
  • develop plans for work area and contribute to strategic planning for longer term initiatives and resources
  • undertake independent research and analysis including preparation of draft reports, briefing papers, and Ministerial correspondence
  • check the work of administrative staff to monitor accuracy and quality of work against established performance standards
  • provide quality assurance and check adherence with relevant procedures and legislation
  • exercise delegations appropriate to role in accordance with legislation and guidelines

Skills & Experience:

  • supervise, guide and develop staff capability
  • plan, organise and prioritise work in the context of competing priorities and apply attention to detail
  • research and make decisions based on good judgement, expertise and knowledge
  • communicate in an effective way
  • develop positive relationships and respond to changes in needs and expectations
  • negotiate confidently and influence outcomes
  • work in and adapt to a changing environment.
  • administrative and records management standards, protocols and procedures
  • financial management and financial principles
  • legislation, policies, procedures and information management requirements relevant to the work area
  • the agency's privacy, ethics, workplace health and safety and security protocols
  • relevant business systems and tools.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Leanne Porter on 02 6268 9926 or email Leanne.Porter@chandlermacleod.com for further discussion.