Job Details
  • Reference384472A_1638826902
  • LocationLiverpool
  • Job TypeFull Time
  • Postedabout 2 months ago
  • ConsultantSarah Borg

Chandler Macleod are seeking a Senior Administration Assistant to join our client based in Liverpool for an exciting full time, 12 month role.

Purpose of this role:

  • Provides high-level administrative support to the team
  • Coordinates requests for information from internal and external stakeholders and provides a professional first point of contact for all enquiries.
  • Manages complex and changing diaries, including scheduling, negotiating appointments and meetings and organising associated and supporting documentation.
  • Draft and prepare presentations and reports.
  • Travel and accommodation arrangements as required and in accordance with the company travel policy.
  • Expense and corporate credit card management and reconciliation
  • Coordinate meetings paying close attention to details to ensure organisation and collating meeting agendas, providing confidential minute taking and timely distribution and coordination of follow up actions.
  • Co-ordination of business and team events including media, training and conferences.
  • Ability to work independently, proactively displaying initiative and flexibility.
  • Exceptional attention to detail, organisational and time management skills with an ability to balance competing priorities.
  • Maintaining systems for recording and storing information.
  • Provide ad hoc reception relief duties including high-level support and customer service, greeting and directing visitors to the appropriate destination.
  • Ability to provide ad hoc administrative support to the Chief Executive Officer and Office Manager and other key stakeholders as requested.
  • Updating and implementing new policies and processes.
  • Point of escalation for Administration Coordination team and in the absence of the Office Manager.

    To be suitable for this role you will have:
  • 10 years experience in a similar role including EA/PA experience
  • Strong communication skills and a positive can-do attitude.
  • Hands-on experience with MS Office Suite (particularly MS Word, MS Excel and MS PowerPoint).
  • Solid time-management abilities with the ability to prioritise tasks.
  • Ability to keep tight deadlines and work under pressure.
  • Flexibility and ability to adapt to change.
  • High proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
  • Extremely high level of confidentiality required.
  • Pre-employment requirement - Successful candidate must have received both doses of COVID Vaccination, will undertake a full medical clearance and police check

    If you suit the above criteria please apply now - Sarah