Job Details
  • Reference381142B_1634193064
  • LocationLiverpool
  • Job TypeFull Time
  • Posted13 days ago
  • ConsultantSarah Borg

Chandler Macleod are seeking a Senior Administration Assistant to join our client based in Liverpool for an exciting full time, temporary role until June 2022

Reporting to the office manager, this role will be responsible for providing optimal, high quality assistance to two busy executives as well as work within the support team.
Purpose of this role:

  • Provides high-level administrative support to two senior executives.
  • Coordinates requests for information from internal and external stakeholders and provides a professional first point of contact for all enquiries.
  • Manages complex and changing diaries, including scheduling, negotiating appointments and meetings and organising associated and supporting documentation.
  • Draft and prepare presentations and reports.
  • Travel and accommodation arrangements as required and in accordance with the company travel policy.
  • Expense and corporate credit card management and reconciliation
  • Coordinate meetings paying close attention to details to ensure organisation and collating meeting agendas, providing confidential minute taking and timely distribution and coordination of follow up actions.
  • Co-ordination of business and team events including media, training and conferences.
  • Ability to work independently, proactively displaying initiative and flexibility.
  • Exceptional attention to detail, organisational and time management skills with an ability to balance competing priorities.
  • Maintaining systems for recording and storing information.
  • Provide ad hoc reception relief duties including high-level support and customer service, greeting and directing visitors to the appropriate destination.
  • Ability to provide ad hoc administrative support to the Chief Executive Officer and Office Manager and other key stakeholders as requested.
  • Updating and implementing new policies and processes.
  • Point of escalation for Administration Coordination team and in the absence of the Office Manager.

    To be suitable for this role you will have:
  • 10 years experience in a similar role including EA/PA experience
  • Strong communication skills and a positive can-do attitude.
  • Hands-on experience with MS Office Suite (particularly MS Word, MS Excel and MS PowerPoint).
  • Solid time-management abilities with the ability to prioritise tasks.
  • Ability to keep tight deadlines and work under pressure.
  • Flexibility and ability to adapt to change.
  • High proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
  • Extremely high level of confidentiality required.

    If you suit the above criteria please apply now - Sarah