Job Details
  • Reference393951A_1655432905
  • LocationCanberra
  • Job TypeFull Time
  • Posted13 days ago
  • ConsultantFiona Bell

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our client is seeking to engage a Property & Tenant Coordinator for a Permanent, Full Time position.

Duties & Responsibilities:

The Property & Tenant Coordinator plays a crucial role in the broader Operations team by assisting the Property Manager(s), with the operational property management, precinct and associated infrastructure.

Tenant Liaison

  • The Property & Tenant Coordinator will be based in the office to ensure.
  • that all tenant requests are followed through and actioned in a timely manner, this includes programming and issuing of access control cards and keys.
  • through exceptional customer service, build solid and positive relationships with tenant representatives.
  • professional communication both oral and written to tenants and internal and external stakeholders.
  • Ensure minutes of meetings are typed accurately and distributed as efficiently as possible.
  • Ensure the Property Manager is kept informed of all tenant related queries.
  • Ensure all associated property operations administration reports and correspondence is filed when completed.

Contractor Liaison & Building Maintenance

  • All requests to Contractor to perform works on behalf of the company and its associated entities are actioned and followed up in a timely manner.
  • When requested by the Property Manager(s), ensure that all internal and external stakeholders requests are followed through and actioned in a timely manner, this includes programming and issuing of access control cards and keys, ensuring that requests made to contractors to perform works on behalf of the company are actioned and followed up in a timely manner.
  • All invoices are to be accurately coded and processed in a timely manner.

Building Maintenance

  • Assisting the Property Manager(s) with the contracted and non-contracted maintenance of the relevant precinct
  • Review service documentation in consultation with the Property Manager(s), and file accordingly
  • Track and maintain registrations, compliance reviews and documentation. through exceptional customer service, build solid and positive relationships with tenant representatives.
  • professional communication both oral and written to tenants and internal and external stakeholders.
  • Ensure minutes of meetings are typed accurately and distributed as efficiently as possible.
  • Ensure the Property Manager is kept informed of all tenant related queries.
  • Ensure all associated property operations administration reports and correspondence is filed when completed.

Represent the company to external parties

  • Effective representation of the comany to get desired outcome for our business and build relationships with key stakeholders.

WHS Compliance

  • Ensuring that all Contractors engaged by the company have been inducted and have provided the relevant paperwork for the job they are engaged for.
  • Review contractors conducting works to ensure WHS compliance is met.

Reception Relief

  • In this role, you will be required to cover reception on a rotational roster as directed by HR management. This means from time to time there may be a requirement to assist with reception at last minute therefore positively adapting to this requirement is essential.

Other

  • The Property & Tenant Coordinator should understand that from time to time there may be a requirement to assist and cover other colleagues roles due to leave and/or operational requirements.
  • Any other duties as directed by the Senior Management Team.

Skills & Experience:

The Property & Tenant Coordinator will need to have the following core attributes:

  • Excellent Written and Oral Communication Skills
  • Team Player
  • Delivery of Services
  • Presentation and Image
  • Self Starter
  • Feedback
  • Risk Management

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Fiona Bell on 02 6268 9931 or email Fiona.Bell@chandlermacleod.com for further discussion.