Job Details
  • Reference395419B_1657610000
  • LocationCanberra
  • Job TypeContract
  • Postedabout 1 month ago
  • ConsultantAshleigh Blair-heykamp

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage a Project Support Officer on a contract for 12 months with potential extension.

Position Overview

The Project Support Officer is an important conduit within the Division providing direct support to the project team, and through consultation and stakeholder engagement coordinates and contributes to the timely and accurate achievement of Division outcomes.

The key skills and experience required include:

  • Minimum 5 years' experience as a Project Support Officer within large organisations
  • Adept with MS Office Suite, including Project, Visio, Microsoft Teams
  • Excellent verbal and written communication skills and ability to engage with numerous stakeholders via several means, e.g. workshop facilitation
  • Responsible for coordinating meetings, agenda and minute preparation, and follow up on outstanding actions

Relevant duties

  1. Leadership and Accountability
  • Acquire, maintain and apply a well-developed understanding of the legislative and Agency's administrative policy frameworks, practices and procedures requirements in providing a high level of project administration, secretariat and business support.
  • Accountable for managing the workflow and enquiries for the project, coordinating competing requests and demands, setting priorities, seeking clarification, escalating sensitive issues and proposing solutions to be considered.
  • Provide project support across a broad range of activities required to successfully achieve outcomes, including setting the priorities and standards for the following project activities (such as consultation, planning, scheduling, reporting, budgets etc.)
  • Responsible for the day-to-day activities required by the project; coordinating and managing the interaction across the Division for requested information and the preparation of correspondence, submissions and reports
  1. Management Diversity and Span
  • Assist, support and coordinate activities within the Division including, recruitment processes, expenditure against budget monitoring, work health and safety issues and IT requirements.
  • Responsible to be the conduit between the Director and Project Manager and other areas within the Division; coordinating and facilitating responses for assigned actions, providing timely reminders and informing the Director and Project Manager of progress.
  • Assist with planning and management of resources within a project, monitoring achievement against plans and adjusting plans to meet changing demands.
  1. Job Context and Environment
  • Undertake moderately complex project work activities with an awareness of their possible impact on strategic, political or operational outcomes for the Agency.
  • Work with project delivery teams to track progress and compliance against the requirements contained in project plans.
  • Maintain and apply a well-developed understanding of the outcomes required, providing support for the preparation of meetings, including coordinating documentation, agendas, briefing notes, presentations, travel and venue arrangements.
  • Work across the Division, seeking information to raise own awareness and understanding on relevant program and project activities, milestones and any issues that may impact on outcomes, providing regular updates to the senior executive.
  1. Independence and decision-making
  • Works under limited direction to progress work activities, ensuring compliance, governance and agency requirements are met for all relevant Board and Agency documents and processes.
  • Exercise judgement and make decisions within well-defined legislation, policies and guidelines to achieve outcomes; coordinating, preparation and clearance for Board papers and the drafting of correspondence, briefing notes and emails.
  • Take the initiative to identify financial and administrative issues impacting on the Division; ensuring Branch Managers and Directors are consulted and informed; providing recommendations to assist decision making.
  1. Stakeholder Management
  • Develop and maintain internal and external relationships to the Division; liaise with internal and external stakeholders on policy, project, administration or operational issues to ensure the relevant information is available to the project team when required.
  • Work closely with others within the Division and the Agency, seeking cooperation, negotiating outcomes, resolving issues and when necessary, raising issues for review and decision.

Essential requirements

  • Ability to obtain and maintain a security clearance at a level designated by the Agency on request
  • Ability to obtain and maintain national police check.
  • Australian Citizenship is a condition of eligibility.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Ashleigh.Blair-Heykamp on 02 6268 9934 or email Ashleigh.blair-heykamp for further discussion.