Job Details
  • Reference383734A_1637576885
  • LocationCanberra
  • Job TypeContract
  • Posted16 days ago
  • ConsultantSharrane Martin

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS6 Procurement & Contract Officer on a contract for 7 months.

About the Role:

Procurement and Contract Management as a function within the agency is accountable for the provision of end to end procurement and contract management in accordance with procurement legislation, governing frameworks and bodies. Contract professionals prepare, interpret, maintain, review and negotiate variations to contracts on behalf of an organisation.

The Senior Procurement and Contract Officer provides detailed technical advice and support on complex procurement and contract matters and is responsible for applying the relevant legislative requirements to these matters. They work both independently and as part of a team to support business units to undertake procurement and contract activities within the agency.

The Senior Procurement and Contract Officer works under the limited direction of senior staff. They exercise both initiative and judgement in the interpretation of policy and in the application of practices and procedures. Decision making is dependent on judgement, skills and knowledge. The Senior Procurement and Contract Officer manages and organises their own work in the context of competing priorities, including contributing to business planning, changes in workplace practices and business improvement strategies.

The Senior Procurement and Contract Officer may manage a small team.

Duties & Responsibilities:

Duties may include some or all of the following:

  • provide specialist advice and support on the application of relevant legislative and administrative arrangements to inform efficient, effective, economical and ethical decision making in the agency
  • manage and/or undertake procurement and contract management reporting and verification activities
  • maintain and enhance procurement and contract management policies, procedures and frameworks
  • assist with the management and administration of National Contracts under the Whole of Australian Government arrangements
  • develop and review a range of contract management documentation including preparation of simple contracts, official orders, risk plans, variations and related correspondence
  • coordinate and manage the payment of invoices, receipts of goods, reconciliation of financial data and assist with contract administration where relevant
  • manage and/or undertake procurement activities on behalf of stakeholders
  • apply fundamental principles in the administration and management of the Tender process and act as a Tender panel member or chair where appropriate
  • provide expert technical advice, resolution of issues, and maintenance activities in relation to procurement systems
  • manage the delivery of projects within the assigned area of responsibility
  • prepare a range of procurement documentation including request for quotations, request for tender, business cases, contracts, ministerial correspondence and senate order listings for review of senior staff
  • engage regularly with vendors, clients, and/or stakeholders to ensure contract or procurement processes are on track, inform senior executives of progress, and consider potential issues
  • build capability within the team through strategies that include coaching and mentoring
  • manage a team including setting local priorities, managing resources, and assisting with the development of work plans
  • manage and support a team including managing performance, attendance, and health and wellbeing
  • maintain awareness of the longer-term strategic, political or operational outcomes for the agency and identify possible impacts on the work area
  • develop and implement changes in workplace practices and business improvement strategies and assist team to transition with change
  • exercise delegations in accordance with legislation and guidelines.

Knowledge required:

Knowledge and understanding of:

  • Public Governance, Performance and Accountability Act 2013
  • Commonwealth Procurement Rules 2017
  • Whole of Australian Government contracting arrangements
  • data manipulation and analytics
  • procurement and contract management legislation, policies, frameworks, procedures and information management requirements relevant to the work area
  • the agency's privacy, ethics, workplace health and safety and security protocols
  • relevant business systems and tools.

Skills & Experience:

Ability to:

  • develop and maintain stakeholder relationships
  • identify, consider and manage stakeholder expectations and concerns
  • identify risks and steps required to mitigate them
  • adapt to change and uncertainty and support staff through the process
  • work independently under limited direction and act collaboratively
  • communicate effectively and adapt communication style appropriate to the audience
  • manage conflict using appropriate strategies and determine issues for escalation
  • research and make decisions based on good judgement, expertise and knowledge
  • methodically undertake research and analysis and form well-reasoned and defensible conclusions based on evidence
  • establish clear work plans and timeframes for self and others
  • prioritise competing tasks and work collaboratively to deliver quality project outcomes
  • supervise, guide and develop staff capability
  • work as an effective team leader and support staff to achieve quality outcomes
  • strategically consider the issues and impacts on work and work area.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Sharrane Martin on 02 6268 9726 or email Sharrane.Martin@chandlermacleod.com for further discussion.