Job Details
  • Reference393834A_1654829393
  • LocationCanberra
  • Job TypeFull Time
  • Posted21 days ago
  • ConsultantFiona Bell

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our client is seeking to engage a Payroll Officer on a Permanent, Full Time Position.

About the Role:

MAIN DUTIES:

  • The Payroll Officer will prepare all aspects of payroll including wages/salaries to staff according to timesheets approved by supervisors and employment conditions advised by Human Resources department. This includes payroll for the company and its associated entities on a fortnightly basis. Both the Payroll and Systems Officer and Payroll Officer must be across and understand all payroll entities.
  • In the absence of the Payroll & Systems Officer, the Payroll Officer will prepare all aspects of payroll including wages/salaries to staff according to timesheets approved by supervisors and employment conditions advised by the Human Resource team for all entities when required.
  • The Payroll Officer will have read and understood all Awards associated with all related entities.
  • The Payroll Officer will ensure all changes relating to employee terms and conditions employment are processed as quickly and efficiently as possible.
  • The Payroll Officer will prepare and disperse various payroll deductions, superannuation, taxes and other relevant tasks accurately and efficiently. This will include managing all superannuation and salary continuance requirements.
  • The Payroll Officer will understand and complete month and year end payroll journals, payroll reconciliation to the General Ledger and prepare various payroll returns and statistics. This includes monthly reporting to the HR management as required.
  • The Payroll Officer is responsible for administering the Workers Compensation case documentation and payments. This includes close liaison with our insurers including regular engagement to ensure they are meeting their obligations as our Workers Compensation specialists. As part of this responsibility, the Payroll Officer will also communicate regularly with the employee and their manager to ensure all relevant documentation is completed for all Workers Compensation.
  • As directed by HR management, provide relevant monthly reporting as well as other ad-hoc reporting as directed. This can be at times at short notice, and it will be expected that the Payroll Officer be organised and flexible to meet these requests when required.

Relationship Management

  • The Payroll Officer will build solid relationships with all employees of the company and its associated entities. This is to ensure the Payroll Officer understands each employee's terms and conditions of employment, their position within the business so that the payroll process is better understood.
  • It is expected that the Payroll Officer perform their role in a friendly, helpful and courteous manner, including offering assistance to employees regarding payroll requirements and being flexible.
  • It is expected that the Payroll Officer engage with our Workers Compensation insurers to ensure communication and processes continue to run smoothly and requests are actioned in a timely manner.

Systems

  • The Payroll Officer is responsible for ensuring all payroll software including HR portal systems are up to date. This requires the Payroll Officer to liaise on regular basis with the IT team and HR management.
  • The Payroll Officer will assist with the system implementation of SAGE, the HR portal including Micropay and Connx (future redundant systems) by ensuring the smooth integration of payroll data and accuracy, including reconciliation of systems during and after implementation.
  • The Payroll Officer will be responsible for assisting the HR team with system implementation, training and guidance of new SAGE system.
  • The Payroll Officer will be responsible for ensuring system maintenance, integrity, understanding of upgrades, communicating changes, outages and communicating with the HR team of such.
  • The Payroll Officer will communicate regularly and effectively on changes to the payroll and HR portal systems, including sharing of information and knowledge as soon as it comes to hand. The Payroll Officer will communicate with external stakeholders and IT on an ongoing and regular basis building solid and positive relationships.

Other

  • The Payroll Officer should continually look for improvements in efficiencies in relation to payroll processing, superannuation and Workers Compensation requirements including being proactive in consultation with the HR team.
  • The Payroll Officer will use their initiative in assisting other colleagues where required with workload and administration tasks.
  • Ensure that detailed processes and procedures, including screen shots, of how to complete and process payroll is documented and tested thoroughly so that in absences, this process can be completed if required.
  • The Payroll Officer will understand, research and recommend salary packaging initiatives to HR management and implement when approved with a detailed schedule of works.
  • Any other ad-hoc tasks as directed by the HR Management team.

Security Clearance

All employees are required to apply for, and to continually meet the conditions of eligibility for an Aviation Security ID Card (ASIC), which includes a police records check, at all times during their employment. If you are assessed as ineligible for an ASIC, or you cease to meet the conditions of eligibility for an ASIC at any time, your employment with the company will not be able to continue.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Fiona Bell on 02 6268 9931 or email Fiona.Bell@chandlermacleod.com for further discussion.