Job Details
  • Reference375746B_1623317445
  • LocationCanberra
  • Job TypeContract
  • Posted2 days ago
  • ConsultantNeville Smith

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4/5 Parliamentary Officer on a contract for 9 months with potential extension of 12 months.

Position Overview

Parliamentary Officers perform a critical role providing high quality customer service to the ABS Executive, Minister's Offices and internal stakeholders. Parliamentary Officers are responsible in the management of parliamentary workflow including quality checking and transmission of ministerial correspondence, submissions, briefs and Parliamentary documents.

Duties & Responsibilities:

  • Manage workflow of Ministerial Briefings, Correspondence and QTBs through the team inboxes for the WDB and Parliamentary Document Management System (PDMS)
  • Provide effective and responsive Helpdesk support on ministerial and parliamentary processes and systems
  • Create Parliamentary Document Records (PDR) in PDMS, register correspondence in PDMS and allocate to business areas
  • Assist the team in actioning general requests received through the team mailboxes and ABS services requests, including coordination tasks and requests for information and advice
  • Tracking progress of briefs and ministerial correspondence
  • Process internal and external referrals
  • General administration such as setting up meetings, agenda's, minutes and tracking of tasks
  • Provide administrative support for Senate Estimates preparation
  • The occupant of the role may also be required to assist other teams with urgent work, under supervision.

Skills & Experience:

  • Knowledge and ability to use Word and Excel
  • Demonstrated knowledge in the use of the Parliamentary Document Management System, or an ability to quickly acquire knowledge of the system.
  • Lotus Notes Workgroup Database administration skills, or ability to quickly acquire knowledge of the system
  • Relevant tertiary qualifications in journalism, communication, marketing or related fields, or be able to demonstrate recognised skills or relevant experience

Expected behaviours:

  • Demonstrates a high level of attention to detail
  • Demonstrates ability to work as a positive member of the team with a strong client service focus
  • A high level of organisational and time management skills to meet task deadlines
  • Communicates clearly and accurately with a range of stakeholders
  • Flexible and self-motivated, able to adapt and respond to rapidly changing priorities.
  • Takes personal responsibility for accurate completion of work and seeks guidance when required.
  • Shows initiative and does what is required.
  • Maintains effective internal and external working relationships
  • The ability to action tasks with integrity, judgment, and professionalism.

Mandatory Requirements:

  • The successful candidate will be required to have a Baseline security clearance.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Neville Smith on 02 6268 9916 or email Neville.smith@chandlermacleod.com for further discussion.