Job Details
  • Reference377698A_1626765329
  • LocationWestern Australia
  • SalaryAU$40.00 - AU$42.00 per hour
  • Job TypeContract
  • Posted13 days ago
  • ConsultantOrla Gillespie

Providing onsite office management support to Government Department.

Location CBD
Temp role until December 2021
Excellent hourly rate

An Office Management Support Officer will organise and coordinate office administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety.

The role also supports broader work and tasks across the property and security branch.

Office Management Support duties and responsibilities include (but not limited to):

  • Managing and coordinating office stationary supplies,
  • Providing front of house support to visitors
  • Providing general administrative support to employees.
  • Serve as the office point of contact for;
    o Facilities maintenance and servicing
    o Office emergencies
    o mail and freight
    o delivery of supplies and equipment
    o rent and utilities invoicing
  • Be the tenant representative to Building Management
    o Liaising on any issues or concerns with office/building
  • Manage staff enquiries and requests relating to office and facilities management
  • Maintain the integrity and functionality of the office arranging necessary works and repairs
    o Escorting of contractors/vendors and providing afterhours onsite support when required.
  • Develop and maintain Standard Operating Procedures (SOPs) for the office
  • Assist in the on boarding process for new starters in the organisation and in the process for those departing (cessation)
  • Serve as the work, health and safety representative in the office (optional)
  • Provide support for in-house functions and events
  • Office asset management
  • Office access and security management
  • Assist with ad-hoc tasks delegated within the property and security branch.
  • Booking registrations
  • Data entry

    Key Skills and Responsibilities

  • Proven experience in office management, front office management, facilities management or administrative support
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Word, MS Excel and MS Outlook, in particular)
  • Proficiency in AV, IT and video-conferencing.
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills in a fast-paced environment
  • Display problem-solving skills and have the ability to see tasks through to completion
  • Ability to identify efficiencies and put forward improvements in office processes and operations

For further information, please call Orla on 08 9217 0589 or email: orla.gillespie@chandlermacleod.com