Job Details
  • Reference385731A_1641957409
  • LocationPort Hedland
  • Salary+ Super
  • Job TypeContract
  • Posted17 days ago
  • ConsultantAliesha Aird

Role Purpose:

To provide administrative operations support to the HR team and Manager Human Resources and undertake a wide range of HR related duties including recruitment, payroll, employee inductions, staff training, preparation of documents, reporting and project work when required. This position will play a vital role as part of the recruitment function, assisting with the delivery of recruitment and will carry out tasks related to employee relocation and logistics to ensure a seamless onboarding experience.

Accountabilities:

  • Provide efficient administrative operational support to the Human Resources team and Manager HR as required including but not limited to:
  • Drafting of letters & reports, minute taking, projects administration, word processing, filing and other general duties.
  • Coordinate meetings as required, including coordinating refreshments, invitations and RSVPs.
  • Maintain and update employee personnel files.
  • Assist in maintaining and updating forms and templates, relevant to HR on the Intranet.
  • Assist the HR team with special projects, preparation of reports and background research as required.
  • Support the team in all finance items, raising requisitions and processing purchase orders to ensure suppliers are paid on time and costed to correct HR budget codes.
  • Supporting the L&D team in relation to the learning management system (LMS) and keeping records up to date.
  • Booking travel and accommodation as required.
  • Effectively communicate starter and leaver information to the organisation, updating organisation charts and advising Friday Facts. (Liase with HRBPs to ensure correct information prior to distribution).
  • Participate in continuous improvement and review and contribute to the development of procedures and flow charts for effective administrative support.
  • Assist the recruitment function and employee on-boarding processes including but not limited too:
  • On-boarding and induction functions for new employees (i.e. enrolment for corporate induction, access to ELMO LMS and prompt line leaders to complete induction/on-boarding checklists).
  • Support the Recruitment Officer with employee relocation arrangements, coordinating of pre-employment checks (i.e. medicals, reference checks and other due diligence).
  • Providing a location pack/welcome pack to new staff, covering all basic information as part of onboarding new starters.
  • Ongoing compliance with the Town's record keeping system, in accordance with the organisations Record Keeping Plan.
  • Other Duties and Responsibilities as directed within the skill and abilities of the individual.

Essential Experience:

  • Tertiary qualifications in Human Resources, Business Administration or similar, or equivalent demonstrated experience.
  • Previous experience in a similar role.
  • Proven organisational and administrative skills with strong attention to detail and ability to effectively prioritise work.
  • Ensure discretion/confidentially at all times and handle sensitive information appropriately.
  • Advanced computer literacy.
  • High level interpersonal communication skills.
  • Highly developed verbal and written communication skills.
  • Self-motivated with a continuous improvement attitude.
  • Demonstrated competence in conceptual, analytical and problem solving skills.

Desirable Experience:

  • Demonstrated knowledge of contemporary HR practices & processes.
  • Experience of recruitment and selection/onboarding processes.
  • Experience in local Government Structures and Work Processes.
  • previous experience using ELMO on-boarding, and Big Red Sky e-recruit system.

Position Requirements:

  • Tertiary qualifications in Human Resources, Business Administration or similar, or equivalent demonstrated experience.
  • Current 'C' Class drivers license
  • National Police Clearance.