Job Details
  • Reference383981A_1637825930
  • LocationCanberra
  • Job TypeContract
  • Posted13 days ago
  • ConsultantLeanne Porter

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5 Executive Assistant on a contract until February 2022 with potential extension.

About the Role:

As an APS 5 Executive Assistant you will play an important role in supporting the First Assistant Secretary of Biodiversity Conservation Division to ensure their divisional work priorities are achieved in a timely manner. You will coordinate and manage all business aspects of the First Assistant Secretary's office and be accountable for organising your workload and undertake complex administrative support work.

Duties & Responsibilities:

  • Providing first point of contact for all business activities undertaken by the First Assistant Secretary, including managing and responding to phone calls, emails and general correspondence
  • Providing high level administrative and coordination support, including managing and organising meetings, briefings and events, anticipating and managing competing commitments
  • Preparing responses to routine and more complex matters, coordinating divisional responses, tracking ministerial workflow, collation and follow up of information and tracking of work to ensure deadlines are met
  • Administering finance support including advising, arranging and reconciling travel in line with the Department's travel policy for Senior Executives
  • Undertaking quality control of all incoming and outgoing documentation
  • Developing and maintaining professional relationships with various stakeholders at all levels across the department, the Minister's Office, other senior government officials and external organisations
  • Mentoring junior Executive Assistants, using your experience to provide coaching and guidance to build capability
  • Undertaking a broad range of corporate and administrative support functions across the Division.

What we are looking for:

  • Skills & Capabilities:
    • High-level administrative support skills and strong communication skills
    • Well-developed organisational skills with the ability to respond effectively and quickly to stakeholders
    • Well-developed understanding of and compliance with relevant legislative frameworks
    • Well-developed computer skills in Microsoft Office applications
    • The ability to gather information, problem solve and use good judgement
    • The ability to work collaboratively and respond positively to managing changing priorities
    • The ability to work as an effective and supportive team member.
    • The ability to display a high level of professionalism and champion the behaviours in line with the APS Values and Code of Conduct
  • Knowledge and Experience:
    • Demonstrated experience working as a Senior Executive Assistant in either the public or private sector
    • Well-developed experience in stakeholder management

Mandatory Requirements:

  • The successful candidate will be required to have a Baseline security clearance.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Leanne Porter on 02 6268 9926 or email Leanne.Porter@chandlermacleod.com for further discussion.