Job Details
  • Reference381515A_1633857464
  • LocationCanberra
  • Job TypeContract
  • Posted14 days ago
  • ConsultantLeanne Porter

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4 Executive Assistant on a contract for 12 months.

About the Role:

As an APS 4 Executive Assistant you may be required to support one or two Assistant Secretaries and departmental staff across Branches to ensure work priorities are achieved in a timely manner. You will provide comprehensive administrative support.

Duties & Responsibilities:

  • performing 'front of office' support functions for each Branch, including greeting visitors, receiving and responding to phone calls, emails and general correspondence
  • diary management and coordination including scheduling appointments and organising travel
  • managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met
  • providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive that you will assist
  • arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
  • liaising with various stakeholders of all levels including the Minister's Office and providing assistance with general enquiries
  • coordinating and reconciling Senior Executive finances
  • assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered)
  • providing other general administrative support functions as required.

Skills & Experience:

The successful applicants will have:

  • well-developed organisational and communication skills with the ability to work across and support multiple work areas
  • attention to detail with the ability to respond positively to changes in business requirements
  • well-developed skills in the use of the Microsoft Office suite of applications as well minute taking
  • the ability to establish strong working relationships with stakeholders working across different locations and work as a supportive team member
  • the ability to assess information and use good judgement to meet stakeholder needs
  • the ability to act professionally and display the behaviours in line with the APS Values and Code of Conduct.

Mandatory Requirements:

  • To be eligible you must be an Australian citizen.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Leanne Porter on 02 6268 9926 or email Leanne.Porter@chandlermacleod.com for further discussion.