Job Details
  • Reference377430A_1626265238
  • LocationCanberra, Australian Capital Territory
  • Job TypeContract
  • Posted18 days ago
  • ConsultantLeanne Porter

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4/5 Executive Assistant on a contract for 6 months.

Position Overview

Our Client is looking for experienced and high performing Executive Assistants to support our Senior Executive staff. The Executive Assistant will be responsible for providing high level executive, secretarial and administrative support and will work with the divisional Executive Officer to ensure the effective coordination of activities and workflow of the division.

Our Executive Assistant will be a motivated self-starter with strong initiative, organisational skills and exceptional attention to detail. They will have excellent interpersonal skills, with the ability to develop and maintain effective working relationships with a wide cross-section of both internal and external stakeholders. The ideal candidate will also be comfortable operating in an environment that is fast paced, managing competing priorities and is comfortable liaising with external organisations

Duties & Responsibilities:

  • Scheduling and email management including managing and organising workflows, and tracking tasks to ensure that they are completed according to priority and deadlines.
  • Provide professional service to internal and external stakeholders as a first point of contact.
  • Provide high level support to the General Manager by undertaking research, and coordination and preparing papers for senior meetings and engagements, working closely with the Executive Officer.
  • Provide support for the broader work team as required including arranging meetings and events, secretariat support and coordinating briefing papers.
  • Arrange travel for General Manager and divisional staff as required.
  • Provide other high-level administrative assistance and ad hoc duties as directed.

Skills & Experience:

  • Ability to work under general direction to deliver routine corporate functions, including demonstrated abilities to complete allocated tasks and prioritise work.
  • High level organisational skills with the ability to multi-task and work under pressure to meet deadlines.
  • Excellent written and verbal communication skills and the ability to negotiate effectively.
  • Ability to understand, respond and provide advice to resolve enquiries.
  • Identify issues and contribute to resolutions.
  • Apply judgement, knowledge and discretion in interpreting and applying legislation, instructions, guidelines and procedures.
  • Ability to exercise initiative, discretion and maintain a high level of confidentiality.
  • Demonstrated ability to build rapport, liaise and maintain relationships with range of internal and external stakeholders to deliver results.
  • Ability to work within an executive team supporting the broader division.
  • Willingness to be actively involved in the internal Executive Assistant Network (EAN).
  • A high level of professionalism, probity, nous and interpersonal skills.

Mandatory Requirements:

  • The successful candidate will be required to have a Baseline security clearance.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Leanne Porter on 02 6268 9926 or email Leanne.Porter@chandlermacleod.com for further discussion.