Job Details
  • Reference375412A_1622789992
  • LocationCanberra
  • Job TypeContract
  • Posted9 days ago
  • ConsultantFiona Bell

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4 Executive Assistant on a contract for 12 months.

Position Overview

Executive Assistants provide support to SES staff who typically lead a Branch or geographic zone within client's organisational structure. Executive Assistants may be based in a national or regional office with tasks varying dependent on the operational needs and individual preferences of SES staff.

Duties & Responsibilities:

  • manage SES staff work schedule and all aspects associated with it, including telephone calls, electronic diary appointments and organisation of meetings and relevant papers
  • coordinate all correspondence in and out of the SES office and e-mail inbox, including follow-up and monitoring
  • coordinate Senate Estimates and Ministerial briefs, and other reports and briefs
  • provide administrative support for the Branch or zone, including management and maintenance of meeting rooms, stationery and office equipment
  • actively manage and promote relationships with internal and external stakeholders
  • administer travel finances, including reconciliation and maintenance of all travel and credit card accounts and cost centre codes associated with the Branch or zone
  • arrange travel and accommodation for SES staff, as well as travel for Branch staff
  • file records in accordance with approved records management processes and security requirements, including management and maintenance of document recording systems.
  • perform straight forward research and provide project management assistance
  • coordinate programs, executive meetings and other activities for the Branch or zone
  • provide secretariat support to meetings.

Skills & Experience:

  • demonstrate excellent interpersonal and stakeholder management skills
  • demonstrate well developed verbal and written communication skills
  • demonstrate highly developed organisational and time management skills
  • demonstrate developed keyboard and computer skills, with advanced skills in the use of standard desktop applications
  • demonstrate sound judgement to manage competing priorities
  • use initiative to improve administrative process

Knowledge and understanding of:

  • office administrative standards, protocols and procedures
  • the agency's structure and functions
  • records management standards, systems and procedures
  • financial systems, delegations, policies and procedures
  • Public Governance, Performance and Accountability Act 2013
  • Privacy and Freedom of Information legislation and policies.

Mandatory Requirements:

  • The successful candidate will be required to have a Baseline security clearance.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Fiona Bell on 02 6268 9931 or email Fiona.Bell@chandlermacleod.com for further discussion.