Job Details
  • Reference360590A_1594876044
  • LocationCanberra
  • Job TypeContract
  • Posted30 days ago
  • ConsultantLeanne Porter

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4 Executive Assistant on a contract for 12 Months, with potential extensions of 12 months.

Position Overview

The Executive Assistant's role is varied but generally involves providing executive support to SES staff and general administrative support to the branch. These jobs are typically fast-paced with rigid timelines, and work may be required outside normal work hours to meet peak work demands. Executive Assistants are required to manage professional relationships with internal and external stakeholders including members of the branch, division, and other external stakeholders. In particular, maintaining a close working relationship with SES staff, teams with the Branch or zone, divisional Executive Officers and other Executive Assistants is critical. An Executive Assistant may also provide secretariat support for meetings. This role requires discretion, tact and diplomacy in dealing with sensitive and/or confidential matters.

Duties & Responsibilities:

  • Manage SES staff work schedule and all aspects associated with it, including telephone calls, electronic diary appointments and organisation of meetings and relevant papers.
  • Coordinate all correspondence in and out of the SES office and email inbox, including follow-up and monitoring.
  • Provide administrative support for the Branch, including management and maintenance of meeting rooms, stationery and office equipment.
  • Actively manage and promote relationships with internal and external stakeholders
  • Administer travel finances, including reconciliation and maintenance of all travel and credit card accounts and cost centre codes associated with the Branch.
  • Arrange travel and accommodation for SES staff and branch staff.
  • Coordinate meetings and other activities.
  • Provide secretariat support to meetings.

Mandatory Requirements:

  • The successful candidate will be required to have a Baseline clearance.
  • at least 3 years prior experience as an executive assistant
  • proficient in the use of the Microsoft suite of programs including Outlook, Word, Excel and Powerpoint.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively you can call Leanne Porter on 02 6268 9926 or email Leanne.porter@chandlermacleod.com for further discussion.