Job Details
  • Reference398352A_1662962430
  • LocationCanberra
  • Job TypeContract
  • Posted21 days ago
  • ConsultantLeanne Porter

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage a Executive Assistant on a contract for 3 months with potential extension.

Key duties/tasks

Duties may include some or all of the following:

  • manage SES staff work schedule and all aspects associated with it, including telephone calls, electronic diary appointments and organisation of meetings and relevant papers
  • coordinate all correspondence in and out of the SES office and e-mail inbox, including follow-up and monitoring
  • coordinate Senate Estimates and Ministerial briefs, and other reports and briefs
  • provide administrative support for the Branch or zone, including management and maintenance of meeting rooms, stationery and office equipment
  • actively manage and promote relationships with internal and external stakeholders
  • administer travel finances, including reconciliation and maintenance of all travel and credit card accounts and cost centre codes associated with the Branch or zone
  • arrange travel and accommodation for SES staff; as well as travel for Branch staff
  • file records in accordance with approved records management processes and security requirements, including management and maintenance of document recording systems
  • perform straight forward research and provide project management assistance
  • coordinate programs, executive meetings and other activities for the Branch or zone
  • provide secretariat support to meetings.

Knowledge required

Knowledge and understanding of:

  • office administrative standards, protocols and procedures
  • the agency's structure and functions
  • records management standards, systems and procedures
  • financial systems, delegations, policies and procedures
  • Public Governance, Performance and Accountability Act 2013
  • Privacy and Freedom of Information legislation and policies.

Key skills/personal attributes

Ability to:

  • demonstrate excellent interpersonal and stakeholder management skills
  • demonstrate well developed verbal and written communication skills
  • demonstrate highly developed organisational and time management skills
  • demonstrate developed keyboard and computer skills, with advanced skills in the use of standard desktop applications
  • demonstrate sound judgement to manage competing priorities
  • use initiative to improve administrative processes.

Security clearance requirements

Minimum Baseline Security Clearance. Some positions may require a higher level security clearance, these positions will be identified on an individual basis

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". One of our consultant will reach out. Alternatively, you can call Leanne Porter on 02 6268 9926 or email for further discussion.