Job Details
  • ReferenceBH-144575
  • LocationCanberra
  • Salary$44 - $57 per hour
  • Job TypeFull Time
  • Postedabout 1 month ago
  • ConsultantJess Kaur
As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5 equivalent Administration Officer on a contract for 12 months.

Position Overview

Duties & Responsibilities:
  • Assist in meeting set-up and arrangements including schedules of events, minute taking and preparation of papers and presentations, as required.  Assist the COO to ensure they are prepared for events and meetings with notes, briefs and papers as required.
  • Arranging meetings and appointments on behalf of the COO or COO Office as required and managing domestic and overseas travel arrangements.
  • Ensure effective and timely administration of the COO Office and wider Operations group in accordance with policies and procedures, including reconciliation of the COO’s credit card, filing of email and other correspondence, and maintaining registers/logs (e.g., HSE Donesafe).
  • Manage or contribute to administrative projects or issues as necessary, including assisting in set up of new programs, Boards and Steering Committees Chair by the COO), working closely with Directors and the Senior Executive Advisor.
  • Draft straightforward responses to incoming correspondence.
  • Establish and maintain electronic document management systems in accordance with Agency's record management standards.
  • May train other staff in the performance of routine activities.
  • Communicate openly, effectively and respectfully with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of Agency’s reputation.
  • Work collaboratively as part of a multi-disciplinary, regionally dispersed team to carry out tasks in support of Agency’s scientific objectives.
  • Adhere to the spirit and practice of Agency’s Values, Code of Conduct, Health, Safety and Environment procedures and policy and diversity initiatives.
  • Other duties as directed.
Selection Criteria:

  • Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
  • Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
  • Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment.
  • Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
  • The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
  • Demonstrated proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, SAP, and the use of Compass to manage workflow processes and on-line transactions.
Required Competencies:

Teamwork and Collaboration: Cooperates with others to achieve organisational objectives and may share team resources in order to do this. Collaborates with other teams as well as industry colleagues.

Influence and Communication:  Uses knowledge of other party's priorities
and adapts presentations or discussions to appeal to the interests and level of the audience. Anticipates and prepares for reactions of others.

Resource Management/Leadership:  Sets up and maintains effective and efficient work teams and manages performance and resources, to achieve objectives. Chooses appropriate management strategies and communication styles to maintain high levels of motivation and productivity. Gives feedback for development purposes and provides support and direction for improvement.

Judgement and Problem Solving:  Investigates underlying issues of complex and ill-defined problems and develops appropriate response by adapting/creating and testing alternative solutions.

Independence: Plans, sets and works to meet challenging standards and goals for self and/or others. Recognises where endeavours will make the most impact or difference, decides on desired outcome and sets realistic goals to reach this target.

Adaptability: Copes with ambiguity or situations that lack clarity. Adapts readily to changing circumstances and new responsibilities (which may include activities outside own preferences) in the interests of achieving team objectives. Recognises the need for and undertakes personal development as a result of changes.

  • Applicants must be Australian Citizens Only and Permanent Residents

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Sharrane Martin on 02 6268 9726 or email for further discussion.