Job Details
  • ReferenceBH-140256
  • LocationMelbourne
  • Salary$73 - $79 per annum, Benefits: + 15.4 % Super
  • Job TypeContract
  • Postedabout 1 month ago
  • ConsultantClaudia Leiva
About the Organization:

This leading Federal government agency Is the principal revenue collection agency of the Australian Government. This is an exciting opportunity to work closely with Government senior executives and help them make a difference to the lives of Australians. This agency is known for having a great culture across different teams and have excellent office location in Melbourne.

About the role:

The APS4 Executive Assistant is responsible for providing professional support to our senior executives. You will be a key problem solver, identifying issues and resolving them quickly with innovative solutions. Additionally, you will be the first point of contact for your senior executive and your ability to build rapport and deliver a great client experience through every interaction will be highly valued.
 
Responsibilities may include but are not limited to:
 
  • Provide daily guidance on priority meetings, emails and actions
  • Escalate urgent matters for attention and response
  • Track follow-up on action items to ensure deadlines are met
  • schedule of meetings and forward planning (including management of conflicts)
  • Book venues for meeting and organising/assisting with the use of collaboration tools and web-based communication platforms
  • Draft replies to less complex correspondence
  • organise travel arrangements
  • Prepare logistics and completing meeting papers (electronic or in hard copy)
  • Manage the flow of correspondence and documents
  • Maintain office and document security.
 
The ideal Candidate:
  • Is highly motivated with the right skills and aptitude to provide professional support in a dynamic office environment
  • Is proactive in anticipating the needs of senior executives, takes ownership, applies sound judgment and makes reasonable decisions
  • Prioritises and responds to competing and often urgent requests in a professional and efficient manner, while maintaining high work standards and accuracy
  • Builds cooperation and overcomes barriers to information sharing, communication and collaboration
  • Confidently uses, and supports others to use, digital systems and tools such as the Microsoft suite and web-based communication and collaboration tools effectively and efficiently
  • Displays discretion and handles confidential and sensitive information appropriately.
MANDATORY
  • Excellent written and oral communication skills, and proficiency in the use of IT systems including Microsoft Office.
  • Demonstrated commitment to ongoing professional development.
  • Current Police Check, o ability to obtain one.
 
What you will bring to the role:
  • Strong and adaptable communication and interpersonal skills.
  • Experience in building relationships both with internal and external stakeholders.
  • Ability to work within and across teams and adapt quickly to a changing environment
  • Ability to manage confidential and sensitive information.
  • Ability to prioritise and allocate tasks in an efficient manner while also maintaining high work standards and accuracy
 
How to apply:

Chandler Macleod is an equal opportunity employer as part of our commitment to creating a diverse and inclusive workplace, Aboriginal and Torres Strait Islander people, disability and culturally and linguistics candidates are also encouraged to apply.
 
Mandatory: Australian Citizenship required to work within Federal Government.

Please click ‘APPLY” to upload your details and resume to be considered for this role. You can also send in your resumes directly to Claudia Leiva at claudia.leiva@chandlermacleod.com to be considered for this opportunity.

Applications close 15.00 PM AEST, 23rd February 2023