Job Details
  • Reference364684A_1603149665
  • LocationBathurst
  • SalaryAU$32 - AU$38 per day
  • Job TypeContract
  • Postedabout 1 month ago
  • ConsultantElena Chau

Primary Purpose of this position:

Provide administrative support to an individual, team or a function, which typically includes tasks such as data entry; the maintenance of financial records; compiling of reports; the processing and completion of forms, stakeholder communications; organisation of team meetings / event logistics; and secretarial support as required.

Key Accountabilities:

  • ­ Develop and maintain office filing and database systems, storing information accurately and safely.
  • Ensure expenses, invoices and timesheets are processed and are in line with contractual obligations
  • Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project's operations.
  • Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements
  • Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
  • Assist other team members with internal systems and programs.
  • Organise the office processes, workspace, office supplies and equipment.
  • Conduct ad-hoc research related to the project as requested.
  • Perform all duties in accordance with company policies, processes, reporting, systems and procedures

Position-specific tasks or responsibilities:

  • ­ Complete purchasing and receipting in Maximo
  • Create and complete work orders and defects in Maximo
  • Administrate office supplies, hardware, buildings and utilities, petty cash, stationary, services, work functions, site security and visitors
  • Maintain and administer filing systems and retention of business records
  • Complete all travel bookings for Routine Maintenance staff
  • Process all outgoing and incoming mail
  • Maintain chemwatch and hazardous materials registers, including participating in audits
  • Help prepare regular reports as required
  • Maintain and organise testing and tagging of equipment and associated registers
  • Review and arrange for the renewal of contracts relating to office services.
  • Support project delivery via adherence to the Project Delivery Manual (PDM) Framework

Essential Criteria:

  • ­ 1-3 years' experience in an office environment
  • Administration and document management practices
  • Proficient in Microsoft Word, Excel, Powerpoint and Outlook.
  • Use of databases

If this is your next career path please apply today !