Job Details
  • Reference364683A_1603149172
  • LocationBathurst
  • SalaryAU$32 - AU$38 per day
  • Job TypeContract
  • Postedabout 1 month ago
  • ConsultantElena Chau

Our reputable client is looking for an experienced Administrative Assistant to provide an effective, efficient and professional support service to the Signalling team.

Key Accountabilities:

  • Produce, distribute and support in the collation of paper work associated with signalling team activities including call out list, rostering, site records, meeting minutes
  • Administration for signalling in Maximo including reporting, issue and close out work orders, defect and failure data entry
  • Collate, produce and distribute regular reports related to the signalling function including signalling failure reports, weekly or monthly progress and client reports
  • Assist with general signalling store ordering process.
  • Maintain project filing and database systems, storing information accurately and safely
  • Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
  • Maintain project office work space, office supplies and equipment
  • Build strong internal and external stakeholder management through positive, proactive and professional communication to keep key people informed.
  • Manage and maintain project records, ensuring that information is accurate, up-to-date and stored.
  • Compose status reports relevant to the project's operations
  • Coordinate, track and analyse the purchasing of goods
  • Process invoices; purchase orders; prepare expense claims; administration of petty cash; maintain stationary budget; and process timesheets.
  • Communicate and liaise with the client, external vendors, subcontractors and community stakeholders for administrative purposes
  • Coordinate meetings or events which may include preparing agendas, invitations, catering, note/minute taking, distributing actions and general organisational support
  • Perform all duties in accordance with company policies, processes, reporting, systems and procedures

Essential and Desired Criteria:

  • 1-3 years' experience working in an administrative role within a project environment or equivalent industry
  • Administration and document management practices
  • Use of databases
  • Administrative practices and procedures
  • Records management
  • Ability to analyse and solve problems with excellent attention to detail
  • Excellent organisational and time management skills
  • Excellent written and verbal communication skills with the ability to interact, influence and negotiate with staff at all levels
  • Highly developed skills within Microsoft Office products including advanced knowledge of MS excel.
  • Demonstrated skills in following quality systems

If this is your next career path please apply today !