Job Details
  • Reference364837A_1603325829
  • LocationCanberra
  • Job TypeContract
  • Postedabout 1 month ago
  • ConsultantLeanne Porter

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4 Administration Officer on a contract for 6 Months, with potential extensions of 2X 6 months.

Position Overview

Within the Administration function an APS4 Administration Officer is accountable under limited direction to perform and achieve moderately complex procedural, operational, administrative and business support work within an integrated workforce. They are accountable to have a good understanding of and compliance to relevant legislative frameworks, government decision-making and Defence's mission and policy requirements.

An APS4 Administration Officer will be accountable for organising their workflow, making decisions within their defined parameters relating to area of responsibility and will seek guidance when required. They may exercise some discretion with respect to how legislation, procedures and guidelines are interpreted and applied to their work. They will provide administrative support that is informed and directed by their knowledge of the administration function. They may undertake some research and analysis activities.

The APS4 Administration Officer will be required to share information, monitor work practices, set work priorities and develop local procedures. They may supervise and provide leadership to a team, providing coaching and on-the-job training for newer and less experienced team members.

The APS4 Administration Officer may be required to communicate with, respond and provide advice to a range of stakeholders on moderately complex operational and administrative issues to achieve work unit and outcomes. They will be accountable to contribute towards ongoing self-improvement and professional development.

Duties & Responsibilities:

  • Communicate with, respond and provide advice to a range of stakeholders relating to seminars.
  • Assist with seeking quotes, venue bookings, coordinating catering and audio visual requirements for face to face events.
  • Draft high quality resources and guidance materials for a range of stakeholders.
  • Draft Standard Operating Procedures for internal use.
  • Respond/delegate moderately complex enquires received through a group mailbox.
  • Regular use of excel spreadsheets to track correspondence, accurately capture and assess data.
  • Regular use of records management system 'Objective' including creating file structures and storing correspondence.
  • Regular use of Human Resource Information Management system 'PMKeyS' to locate personal and sensitive information.
  • Regular use of training database 'CAMPUS' to manage the administration of seminar registrations.
  • ADHOC administrative tasks as required.

Mandatory Requirements:

  • The successful candidate will be required to have a Baseline clearance.

If you feel you are a suitable candidate submit your application by hitting "Apply for this job". Alternatively, you can call Leanne Porter on 02 6268 9926 or email Leanne.porter@chandlermacleod.com for further discussion.